Under the Companies Act 2016, all companies shall comply the below requirement after incorporation:

1. Publication on Name & Registration Number (Immediately)

For existing and newly incorporated companies, all Business Letters, Statements of Account, Invoices, Official Notices, Official Publications, Websites, Bills of Exchange, Promissory Notes, Endorsements, Cheques, Order Forms, Invoices, Receipts and Letters of Credit or of Purporting is to be issued or signed by or on behalf of, the company, and all other forms of its business correspondences and documentation should have the Company Name (regardless if the business is operating under a business name) and Company Registration Number.

2. Proper Accounting Records & Documents (Immediately)

Keeping proper accounting and other records in hard copy which sufficiently explain the transactions and financial position of the company to present true and fair profit and loss accounts and balance sheets for 7 years.

3. Appointment of First Secretary (Within 30 days from date of incorporation)

Every SDN. BHD. MUST appoint at least one Company Secretary. The licensed secretary appointed by the Board of Directors of a limited company will look after and conduct all legal and procedural matters as required by the Companies Act 2016 and all other applicable laws fall under the duties of a Company Secretary.

4. Decide Financial Year End for Preparation of Financial Statements (Within 18 months from date of incorporation)

For newly incorporated companies, the Directors of the company should decide the company’s financial year end which should be not later than 18 months from the date of incorporation. Financial statements must be prepared.

5. Lodgement of Annual Return (Within 30 days from the anniversary of the incorporation date)

The Lodging of Annual Return for each calendar year should be done not later than 30 days from the anniversary of the incorporation date. The annual return will be prepared by the Company Secretary and signed by the director.

6. Appointment of Auditors (30 days before the company financial year end)

Every SDN. BHD. should appoint an auditor for each financial year for the company

7. Duty to Circulate Copies of Financial Statements (Within 6 months from the financial year end of the private company)

Every company should send a copy of FS for each financial year to

• Every member of the company
• Every person entitled to receive general meeting notices
• Every auditors of the company
• Every debenture holder of the company on request being made, to the last known address provided to the company

8. Duty to Lodge Financial Statements and Reports with the Registrar (Within 30 days from the date of circulation of financial statements and reports)

The financial statements and reports have to be lodged with the SSM within 30 days from the date the financial statements and reports are circulated to its members.

We do provide the professional accounting services and secretarial services to make sure your company is comply with the Companies Act 2016. Kindly refer to the details of our Malaysia services at https://www.ycsaccounting.com.sg/our-services/malaysia. Please feel free to contact us at +607-2254911 should you need any further clarification. Or you can just click HERE to contact us directly.

For more information, you may refer to http://www.ssm.com.my/Pages/Home.aspx